v3.12: 17 May 2020 - new forecast features

The forecasts screen has been greatly improved and includes the ability to show/hide extra columns and see different date ranges. A small (but powerful) change to invoicing makes it easier and clearer how to invoice to forecasts or time entries.

Check out the goodies in release 3.12.

Our team loves feedback and questions so please let us know what you think of this release. Send an email to support@projectworks.io and one of the team will get back to you quick smart.

Forecasts page overhauled - new layout and new features

Significant changes have been made to the layout and features available on the forecasts page and this could now be your one-stop shop for reviewing and maintaining your forecasts

  • Ability to see forecasts for 3, 6 or 12 months
  • Option to show or hide new columns for budget amount, unworked budget, invoiced and uninvoiced
  • Choose to see a comparison of forecast amount to resourcing (projected burn)

Forecasts page has new layout with new features

The new structure has also been replicated in the forecasts page within a project.

Project Managers: Now is a good time to try the forecasts page to review and update the forecasts for your portfolio - all on one page.

Project forecasts page - beta version live

The forecasts page within a project has also been updated to the new structure, with the new features. Try the Forecasts (beta) page and see how you find it. Once we implement the forecast graph on the new version of the page the old page will be removed.

  • Ability to see forecasts for 3, 6 or 12 months
  • Option to show or hide new columns for budget amount, unworked budget, invoiced and uninvoiced
  • Choose to see a comparison of forecast amount to resourcing (projected burn)

Beta version of project forecasts page

New options for setting values of invoice lines

We recently changed the wording on the invoice default options in the project settings. The invoice creation process has been made clearer, with "Auto" being replaced with forecasts and time entries,

Forecasts

  • Defaults to the forecast amount for the month of the invoice.
  • You can not change the value of the invoice line - it will always be the forecast amount,  but you can tick/untick time entries to be included in the amount invoiced.

Time entries

  • Defaults to the value of all unbilled time entries up to the invoice date.
  • You can not change the value of the invoice line - but you can tick/untick time entries to include which will alter the invoice line amount.
  • Any non-services invoice lines (such as subscriptions or hosting) will 

Manual

  • If you want to change the amount of the invoice line you need to select manual.
  • You can still tick/untick time entries, however they will not change the amount of the invoice line.

New options for setting invoice line amounts

Project invoice settings: Default billing method

  • Forecasts is used for projects with the default billing method set to "Use revenue forecasts (e.g. fixed / milestone)"
  • Time entries is used for projects with the default billing method set to "Use time entries (e.g. T&M)"
  • Any invoice lines for non services (such as subscriptions or hosting) will always be defaulted to forecasts

Show or hide columns on project directory

Our backlog includes an item called "make the directories more useful". We have already added the option to let you choose how data is grouped, next up is the option to choose which columns you want to see.

The projects directory is the first to get this option.

Choose columns on the projects directory

We will be making more columns available in the near future which will turn the humble directory into a source of valuable and useful information. 

Budget section on project settings page reorganised

There hasn't been a change to functionality, but the layout of the budget section has been adjusted. It's been converted to a tabular view and is more compressed, which we think makes it easier to use.

The budget section has been reorganised to a compressed, table style